16 10 / 2014

Five Fun Facts!:

1) Queen’s is currently in the midst of a PeopleSoft Finance version upgrade project!

2) New Document Storage Preferred Vendor

  • Iron Mountain is now Queen’s preferred document storage provider

3) It’s the middle of October

  • It really is

4) Procurement was involved in the Isabel Bader Centre coming to fruition!

  • Have you been to a show there yet? You must!

5) Rideau is renovating!

  • Anyone have a spare hard hat we can borrow?

16 10 / 2014

I’m sure you’ve been hearing about it in the office lunch room, maybe you’ve seen email news bulletins or perhaps you even saw that billboard I posted on your commute home from work?

Queen’s is upgrading our PeopleSoft Financial module!

When? Next week actually…! Oct.20-24th.

What does the upgrade involve?:

  • New features for Procurement and Finance PeopleSoft functions
  • Updated screen layouts
  • New system terminology

We’ve been working diligently on this upgrade for the past several months.

Hours of testing, coffee-drinking, decision making, gratitude cookie-buying and even some head-scratching have taken place.

During the final stages of the upgrade, group Purchase Requisition training has been post-poned. Some features are scheduled to update on Requisitions, providing an enhanced ordering experience - why not save training new users on outdated features, so they can learn the ropes on the latest & greatest material? Stay tuned for scheduled classes coming next month!

"But I’m an existing user!", you say? No sweat. Training materials on the enhancements have gone out to you via email - give them a read! Still finding the materials clear as mud? You’re in luck - drop-in sessions will be held after the upgrade, where you can chat to a subject matter expert and have any lingerings questions, answered.

So, are you ready? Have your “easy” button handy?

Here we go!

21 2 / 2014

February seems to be a “ramp up” time here in Queen’s Procurement/Finance.

"The calm before the storm", as THEY say :)

There are updates to share, so why waste time? Check them out:

- Lyreco (of one Queen’s VOR for paper) just released their 2014 paper pricing. If you follow us on FB or are part of our listserve, you’re in the know already!

- We’ve created a report to help you track your open Purchase Orders & related payments. Blog post to come on that (this is exciting stuff!)!

- Year-End is approaching quickly! Here are some key dates to be aware of:
Research Year-End Cut-off -> March 21st, 2014
P-Card Year-End Transactions Cut-off -> April 17th, 2014
Purchase Requisition Blackout Begins -> April 25th, 2014
Operating Purchase Requisition Blackout Ends -> May 2nd, 2014
Research Purchase Requisition Blackout Ends -> May 14th, 2014

That’s it for now! As usual, if you have any questions let me know.

07 1 / 2014

It’s a New Year! How’s it been so far? Good? Bad? Ugly? Queen’s Procurement has jumped head first into 2014 and there’s no sign of slowing down (unless winter keeps its recent streak up, then we’ll all be booking Cuba vacations).
Cheers to a memorable year!

It’s a New Year!

How’s it been so far? Good? Bad? Ugly?

Queen’s Procurement has jumped head first into 2014 and there’s no sign of slowing down (unless winter keeps its recent streak up, then we’ll all be booking Cuba vacations).

Cheers to a memorable year!

17 10 / 2013

10,000

I wish it meant my winnings from a lottery ticket, but don’t worry, it’s signifying something equally as thrilling.

We’ve just about reached 10,000 Purchase Requisitions & Purchase Orders created in PeopleSoft…!

I know - hold on to your hats, try to simmer down with the “Wahoo”s and the “Heck Yes”s - your colleagues are gonna think you actually won the lottery.

But this is fun.. To generalize:

10,000 orders in 4 yrs
2500 orders a year
208 orders a month
48 orders a week
7 orders a day

I could have gone into hours, minutes & seconds - but I’ll let you tackle that one in your free time ;)

PeopleSoft presented a monumental shift in how aspects of Queen’s functions, so the fact that we’ve created 10,000 Requisitions & POs is worth acknowledging!

Were they all created perfectly? Hmm, no! Were they all fully sourced to POs and fully invoiced? Negative Nancy! Did we learn how to use the system more effectively and bring more unity to Queen’s? You bet!

Pat yourself on the back 10,000 times, give your boss 10,000 high fives or hit your Easy Button 10,000 times - whatever you want to celebrate this milestone.

Watch out 20,000 - we’re comin’ for ya!

16 7 / 2013

Queen’s University’s 2nd Annual Preferred Supplier Show, on Queen’s Campus - June 2013.

16 7 / 2013

Hopefully you were able to join us a couple weeks ago at Queen’s University’s 2nd annual Preferred Supplier Show, here on campus - what an event!

If you didn’t make it out, check out the link provided here for a full update on the show.

PLUS, we’re hot on putting together next year’s show so we’ll let you know when to mark your 2014 calendars with those details!

We extend a BIG thank you to all the vendors who participated and provided fun activities & amazing give-aways. How will they top themselves next year?!

Contact our team at any time with questions/comments/suggestions about the event - buystuff@queensu.ca.

See you at the 2014 show!

25 3 / 2013

Winter is beautiful - but I’m ready for that snow to disappear!

Winter is beautiful - but I’m ready for that snow to disappear!

30 1 / 2013

We’ve posted some pretty handy tips on completing/submitting P0001 forms. Make sure you check them out here.

As always, let us know if you’ve got any burning questions!

10 1 / 2013

I’m having one of those “oh *&$%” kind of afternoons. Maybe you’ve had one?

I’ll tell you why mine is occurring.

We ran some testing in one of our PeopleSoft environments (obviously because we were feeling ambitious, it is Thursday after all), which triggered a dispatch of SEVERAL very old purchase orders.

Maybe you’ve guessed this already, but I’ve spent my afternoon answering phone calls/responding to emails from vendors. 

Everything should be under control, so you don’t have to sweat about receiving unwarranted product from the FedEx delivery guy tomorrow morning!

I had to share the details with you - and request you direct any phone calls/emails from vendors (on this subject), my way.

I’m calm… Promise. :)