17 10 / 2013
I wish it meant my winnings from a lottery ticket, but don’t worry, it’s signifying something equally as thrilling.
We’ve just about reached 10,000 Purchase Requisitions & Purchase Orders created in PeopleSoft…!
I know - hold on to your hats, try to simmer down with the “Wahoo”s and the “Heck Yes”s - your colleagues are gonna think you actually won the lottery.
But this is fun.. To generalize:
10,000 orders in 4 yrs
2500 orders a year
208 orders a month
48 orders a week
7 orders a day
I could have gone into hours, minutes & seconds - but I’ll let you tackle that one in your free time ;)
PeopleSoft presented a monumental shift in how aspects of Queen’s functions, so the fact that we’ve created 10,000 Requisitions & POs is worth acknowledging!
Were they all created perfectly? Hmm, no! Were they all fully sourced to POs and fully invoiced? Negative Nancy! Did we learn how to use the system more effectively and bring more unity to Queen’s? You bet!
Pat yourself on the back 10,000 times, give your boss 10,000 high fives or hit your Easy Button 10,000 times - whatever you want to celebrate this milestone.
Watch out 20,000 - we’re comin’ for ya!
24 5 / 2013
For the past 4 weeks we’ve had the University in a Research Purchase Requisition Blackout, in order to process our year-end functions.
Yesterday, it lifted.
Patience, knowledge & recollections have been put to test. That is the TRUTH… 40 min phone calls, failing processes, constant documentation review/updating and MUCH more vodka consumption. <— J/K….?
It’s rewarding when the process completes successfully - the best accomplishments come from the dedicated work you’ve put into it, right?
"You want a happy ending, but not such a ridiculous happy ending that is doesn’t mean anything to anybody" - Paul Feig
Paul knows what’s up.
Now comes the review/improve stage. From which there is only one direction to move - UP.
The little cherry that always gets requested to be put on top of something awesome, would be for summer to show up any day now. I am IMpatiently waiting for it.
I hope you are celebrating endings/accomplishments too - your life deserves it.
25 3 / 2013
20 2 / 2013
The fact that we are approaching another year-end already, is blowing my mind a little bit.
Has it really been a year?!
And so it begins… reminder notifications, procedure prep, document review, etttt-cetera..!
In some off-beat/warped kind of way, I look forward to this time of year. I can only assume it’s the anticipation of starting a big challenge and knowing there will ultimately be a feeling of accomplishment at the end of it. That’s not so unreasonable, is it?!
It takes an army, folks. Or a village. You choose. Either way, teamwork is KEY.
10 1 / 2013
I’m having one of those “oh *&$%” kind of afternoons. Maybe you’ve had one?
I’ll tell you why mine is occurring.
We ran some testing in one of our PeopleSoft environments (obviously because we were feeling ambitious, it is Thursday after all), which triggered a dispatch of SEVERAL very old purchase orders.
Maybe you’ve guessed this already, but I’ve spent my afternoon answering phone calls/responding to emails from vendors.
Everything should be under control, so you don’t have to sweat about receiving unwarranted product from the FedEx delivery guy tomorrow morning!
I had to share the details with you - and request you direct any phone calls/emails from vendors (on this subject), my way.
I’m calm… Promise. :)
18 12 / 2012
This week is one for reflection, celebration, regular routines and cramming.
It’s the last week before Queen’s Christmas break, and Christmas in itself!
Attendance is slightly lower than usual, which means some of those left to man the ship might have a few extra tasks on their plate this week.
Our group is 100% dedicated….. to keeping our lunch reservations this afternoon. This is where the celebration part of the week kicks in.
When we’re not lunching, reflecting on my PeopleSoft Procurement 2012 calendar year occupies some of my brain space. It’s been a productive 12 months, covering topics from requisition training sessions to year-end processing, exploration of improving business processes to solidifying new working relationships… It all has contributed to constant learning and growth within the working role I occupy.
As we gradually knock off the days this week, the time left before the break gets smaller. POs require quick approvals (in order to meet deadlines), invoices need to approve & release for payment, Requestor inquiries need to be answered and I need to finish my Christmas shopping….. one of these things doesn’t belong…?
I wish you a safe and happy holiday! Hoping you get a bit of a break from your busy work life, enough of one to enjoy celebratory moments with your family & friends.
Cheers to 2013 - I think it’ll be an exciting year :)
27 11 / 2012
12 10 / 2012
Even though this week has been a short one (coming off the long Thanksgiving weekend), it has been filled with challenge and entertainment!
There’s been one burning question I’ve been presented with on several occasions this week:
"Why do we need to submit a Purchase Requisition (PO)?"
I went on a slight rant about this topic in a previous post (Cheque Requisitions vs. Purchase Requisitions), but I think it deserves a second chat.
At Queen’s, we are fervently attempting to eliminate Cheque Requisitions for purchases of goods and services. In the efforts to acheive that lofty goal there are other options Queen’s departments have (and are recommended to utilize) in order to still acquire and pay for their departmental purchases:
Visa Procurement Card or Purchase Order
There are loads of benefits within each option (i.e. Visa Procurement Card purchases are typically instantaneous in the sense that you order the product and “pay” for it right away; PO’s are completed online as opposed to printing and having to obtain signatures on a form, and are considered a “contract/agreement” in a sense between Queen’s and the vendor).
In both scenarios, paying with personal cash/dealing with reimbursement is not something to worry about. What’s not to love about that?
I spent a couple mornings over at Botterell Hall this week, giving condensed training sessions on Purchase Requisition entry. The goal was to present another option to the attendants, for dealing with the purchasing of goods/services.
My hope is to have the above ramblings answer the question posed in this post.
If I haven’t, as always give me a shout - firstname.lastname@example.org.