PS Procurement @ Queen's U

Winter is beautiful - but I’m ready for that snow to disappear!

P0001 Tips

We’ve posted some pretty handy tips on completing/submitting P0001 forms. Make sure you check them out here.

As always, let us know if you’ve got any burning questions!

I’m having one of those “oh *&$%” kind of afternoons. Maybe you’ve had one?

I’ll tell you why mine is occurring.

We ran some testing in one of our PeopleSoft environments (obviously because we were feeling ambitious, it is Thursday after all), which triggered a dispatch of SEVERAL very old purchase orders.

Maybe you’ve guessed this already, but I’ve spent my afternoon answering phone calls/responding to emails from vendors. 

Everything should be under control, so you don’t have to sweat about receiving unwarranted product from the FedEx delivery guy tomorrow morning!

I had to share the details with you - and request you direct any phone calls/emails from vendors (on this subject), my way.

I’m calm… Promise. :)

Found this candy haven tucked in a corner on campus the other day… Who knew about this and didn’t tell me? I don’t know whether to thank you or scold you… I might just have to rush off to this location (wallet in hand) when I need a break from PeopleSoft!

Above the trees. Fall time at Queen’s in Kingston!

I have Requisition Email Notification news. Do we want to hear the positive or the not-so positive news first?

I tend to request the not-so positive news first, so the information-unloading can end on a somewhat uplifting note. Hope I’m not alone in this train of thought.

Not-so positive news:

Lately, PeopleSoft has been testing my patience. The email notification process has decided to take a little stay-cation, if you will.

This issue is still somewhat mysterious to us – but we do have a few answers. One aspect seems to be that of unmatched email addresses between PeopleSoft databases (FIN, HR, etc). If the email addresses were unmatched, an email notification related to Requisition matters would not send.

When I say Requisition matters, I’m referring to:

-          Your Requisition being sourced into a Purchase Order

-          A Requisition requiring Amount Approval

This issue seems to also have a few more layers to it however, so we’re still attempting to decipher all the factors.

Good news:

I haven’t pulled all my hair out.

That’s not it, don’t worry.

As always, you can still find out your Purchase Order ID w/o waiting for that email notification to come through. Look your Requisition back up in PS, once open click on the Document Status link you will find on the page of the order. This will open a new window, which will contain details of all the documents that correspond with your Requisition (ie. Purchase Order, Vouchers, Payments, etc.).

My dedication to you guys is to continue to work with the highly intelligent technical people on our team and clear this up.

Stay with me.  

Nicole.mundell@queensu.ca